1. Background

This privacy policy sets out how THE EMGS LIMITED uses and protects any information that you give THE EMGS LIMITED. It also lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all products and services, and instances where we collect your personal data.

This privacy policy applies to personal information processed by THE EMGS LIMITED

We may change this privacy policy from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy policy for changes whenever you visit our website. www.earlymgsociety.co.uk

2. What kinds of personal information about you do we process?

Personal information that we process in connection with THE EMGS LIMITED products and services, if relevant, includes:
•    Full Name
•    Contact information including email address
•    Demographic information such as postcode
•    Vehicle details
•    Other information relevant to member surveys and questionnaires.  

3. What is the source of your personal information?

We collect personal information from the following sources:

Directly from you, when you apply for any of the following:

THE EMGS LIMITED Membership
THE EMGS LIMITED Events
THE EMGS LIMITED Merchandise Orders

All of the above information is collected via various methods including our website over the telephone or via the post.

4. What do we use your personal data for?

We use your personal data, including any of the personal data listed in section 2 above, for the following purposes:

THE EMGS LIMITED Memberships subscription  
Updating your Membership records.
Providing you with Members Magazines and Newsletters
To comply with legal and regulatory obligations, requirements and guidance.

5. What are the grounds for our processing of your personal information?

Where it is needed, to provide you with our services.

6. When do we share your personal information with other organisations?

We may share information with the following third parties for the purposes of Magazine distribution:
MG Owner’s Club Ltd.

7. How and when can you withdraw your consent?

Where we’re relying upon your consent to process personal data, you can withdraw this at any time by contacting us using the details below.

8. Is your personal information transferred outside the UK?

We’re based in the UK, and your data is not transferred to any third-party organisation outside of the UK but may be included in any Membership List sent to Overseas Members.

9. What should you do if your personal information changes?

You should tell us so that we can update our records using the Contact Us section of our website. We’ll then update your records.

10. Do you have to provide your personal information to us?

We’re unable to provide you with membership services if you do not provide certain information to us.

11. For how long is your personal information retained by us?

Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:
For as long as we have reasonable business needs, such as managing your membership with you and managing our operations, and then for a period of 6 years from the end of your membership in line with our accounting practices.

12. What are your rights under data protection laws?

Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from May 25th 2018.

The right to be informed about the processing of your personal information
The right to have your personal information corrected if it is inaccurate and to have incomplete personal  information completed
The right to object to processing of your personal information
The right to restrict processing of your personal information
The right to have your personal information erased (the “right to be forgotten”)
The right to request access to your personal information.
       
You have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk/(link is external). You can contact us using the details below.

13. Your right to object

You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can contact us by going to the Contact Us section of our website to exercise these rights.

Contact Us

If you have any questions about this privacy policy, or if you wish to exercise your rights, you can contact us by going to the Contact Us section of our website, www.earlymgociety.co.uk  Alternatively, you can write to The Secretary, - 45 Connaught Road, Fleet, Hants GU51 3JR